Policies and procedures are an essential part of any organization. Together, policies and procedures provide a roadmap for day-to-day operations. They set expectations, ensure consistency and compliance with laws and regulations, give guidance for decision-making, guide staff and students to behave appropriately and to be accountable. They enable us to initiate actions and take responsibility.
Wintec has a number of policies and procedures that play an important part in making sure everything runs smoothly. Some of the policies are listed below. These are the important ones you need to know about, relating to things like fees and refunds, behavior, academic issues, giving feedback, and your safety. The policies, procedures, statutes, and regulations on this website are effective from the date as indicated in the policies.
You can find all Wintec policies here.
The prospectus contains programmes we recommend for international students.
For current programme information, please refer to the programme web pages.
Click here to download the International Prospectus. *Correct at the time of print.
We have put together a pre-arrival guide to help you prepare for study in New Zealand. The guide also includes information that will help you when you first arrive to New Zealand.
This guide is designed to answer your questions, provide you with important information and address some concerns that you may have, as a parent of an international student living in New Zealand and studying at Wintec.
Guidelines for under 18-year-olds
As a minor in New Zealand, there are certain rules that Wintec requires you to abide by in order for us to be able to ensure your safety and wellbeing.
It's tricky deciding what to bring with you when you only have 30kgs of luggage allowance. This guide will give you some advice on what to bring, and what to leave at home.
Code of practice
When students come to study at Wintec, we have an important responsibility to ensure that those students are well-informed, safe, and properly cared for. Wintec is a signatory to The Education (Pastoral Care of Tertiary and International Learners) Code of Practice 2021. The Code of Practice is available to read in other languages by following this link.
If you are under 18 years old and studying at Wintec, we will:
- Place you into approved accommodation; homestay, Student Village or an approved caregiver
- Meet with you monthly to discuss your well-being and assist you with your study issues
- Have regular contact with your parents and your host parents to ensure you are happy with the living situation
If you have complaints about Wintec compliance with the Code of Practice, please start by using our internal formal complaints process in the first instance.
New International Student Update Information Form
Wintec has a number of policies and procedures that play an important part in making sure everything runs smoothly. The policies, procedures, statutes, and regulations on this website are effective from the date as indicated in the policies.
- Academic regulations
- Anit-Bullying and Harassment Policy
- Child Protection (Student Placements) Policy Part A
- Child Protection (Student Placements) Policy Part B
- Code of Conduct for Students, Peer Tutors and Student Mentors
- International Student Attendance Part A
- International Student Attendance Part B
- International Student Fees and Refunds Policy
- Prevention of and Response to Family Violence
- Safety and Wellbeing
- Studentsafe Medical and Travel Insurance Policy
- Student Voice
- Technology Use Policy
- Transfer of Credit
- Withdrawals & Refunds
Homestay is where you stay with New Zealand families, in their homes. Our Homestay hosts are carefully selected for their kind and caring nature.
You will get to improve your English by talking to them; you will also be able to enjoy family activities, celebrations, religious practices, and sporting events.
When living in a homestay, the host will provide you with:
- A clean, comfortable home with a happy and relaxed atmosphere
- A private, furnished bedroom with a bed, study space, and storage
- Pillows, sheets, blankets, and towels
- A heater (if required in winter)
- Access to Wi-Fi internet
- Access to shared spaces; kitchen, lounge, dining, laundry, backyard
- Fully catered; meals, lunches, and snacks
Are you moving out of your homestay?
If you are thinking of leaving your homestay, click the button below for the check out form, what you need to do and a handy guide to help you transition.
Only a five minute walk from the Wintec City Campus and downtown Hamilton, the Wintec Student Village offers a relaxed atmosphere, a pastoral care environment and a range of social and cultural activities through the year.
Bedrooms include a bed, study desk, cupboards and a wardrobe, with access to a phone, internet, kitchenette (excluding oven), separate toilet and shower. There is a shared full kitchen, TV lounge, games room and laundry.
Three main meals are provided on weekdays and two main meals on the weekend.
Wintec Apartments offer a modern, self-catered style of accommodation situated in a three-level apartment complex building located on the Wintec City Campus. Wintec Apartments include four apartments per level, each containing 5 or 6 rooms, separate shower and toilet facilities, plus full kitchen and dining facilities.
Each level of the building offers a large common room/ study area, with shared laundry facilities and storage for bicycles and other large items available on the lower ground floor.
Services include access to a telephone for local calls and full access to high-speed wireless internet available free to students staying in the apartments. Security features include - swipe card access into your own apartment and into your individual room, sitewide CCTV, and Wintec security patrols.
Click the button below to find our accommodation options and information including current fees and shuttle fees.
Apply for accommodation
International students applying to live in Student Village, Wintec Apartments, or a Homestay, must follow the process below.
Please note: Students under the age of 18 must live in Wintec-approved accommodation, either in Homestay Accommodation, in the Wintec Student Village, or with an approved caregiver.
- Complete one of the application forms below:
- Answer ALL questions in this form and sign and date the form.
- Email the form to: email@example.com
- Wintec will email to confirm we have received the application. Email us if you do not receive this email.
- A detailed confirmation email is sent once the accommodation is booked and confirmed.
If you require an airport pickup to be arranged, please complete the form below and email to the international accommodation address below two weeks before you arrive in New Zealand. If your travel plans change, please immediately notify our accommodation team.
Our international accommodation email address is firstname.lastname@example.org.
All students aged under 18 must be collected by a Wintec assigned shuttle service and taken to their Wintec approved accommodation (unless other arrangements have been approved by Wintec).
Although care has been taken to ensure the accuracy, completeness and reliability of the information provided, the user of the information agrees that the information is subject to change without notice. Wintec (Waikato Institute of Technology) will not accept liability for any errors or omissions contained in this brochure nor for any subsequent actions that may arise as a consequence of decisions made based upon its contents.
By accepting a place in a programme or paying fees at Wintec, a student enters a contract with Wintec for the period of the programme.
The student is required to pay the fee for one year or the length of the programme (if less than one year). No refund will be given after the course or programme has commenced.
If there are insufficient numbers or enrolments, the programme may be cancelled and a refund will be given.
1. Submit an application
If you are applying to study through an agent:
Apply to study at Wintec by completing an International Application Form.
Please complete ALL sections of this form, attach the required verified documentation and sign and date the declaration at the end. As programmes are very popular, please apply early while spaces are still available.
Your agent will arrange for your completed application to be sent to Wintec.
If you are not applying through an agent please send your completed International Application Form and verified or notarised supporting documents to email@example.com. You can learn more about supporting documents here.
Alternatively, you can post a completed application form with supporting documents to:
Student Enrolment and Information Centre
Private Bag 3036
Waikato Mail Centre
Please note: It is compulsory for all International Students to have appropriate and current Medical and Travel Insurance while studying in New Zealand. It is a Wintec requirement for International Students to be covered from the day the student leaves their home country to the expiry date of their Visa plus one week. Proof of current Medical and Travel Insurance is required before your enrolment can be finalised.
Now that you've applied to study at Wintec, here's what happens next:
Receive your offer letter
Congratulations, you’ve been given an offer of placement. (If your offer is conditional, once the condition(s) of the Conditional Offer Letter are met, a new Unconditional Offer Letter will be issued to sign).
Pay fees to Wintec
Note: A Fee Receipt cannot be issued until Wintec has receive an Acceptance Form, Payment of all applicable fees, The INZ Officers name, email address and your student’s INZ application number.
Accommodation and airport transfers
Our international centre team can arrange accommodation placements and airport pickup. There are three options for accommodation, homestay (living with a family), Student Village or Wintec Appartments. Learn more about accommodation and airport transfers.
English language requirements
All Wintec mainstream programmes have an English language requirement for students whose first language is not English.
IELTS 5.5 with a minimum of 5.0 in all bands, or equivalent
Programmes level 4 and below:
IELTS 5.5 with a minimum of 5.0 in all bands, or equivalent
Programmes levels 5 to 7:
IELTS 6.0 with a minimum of 5.5 in all bands, or equivalent
Programmes level 8 and above:
IELTS 6.5 with a minimum of 6.0 in all bands, or equivalent
2 year validity period for all assessments. External bodies may influence some programme specific IELTS levels. You must provide evidence of your proficiency in the English language.
Academic entry requirements
Wintec has set minimum requirements for academic entry to programmes for International Students.
The requirements are listed by country.
Visas, permits and immigration
All International students must hold a valid student visa for the duration of their studies.Full details of visa requirements, advice on rights to employment in New Zealand while studying and reporting requirements are on the New Zealand Immigration Services website, www.immigration.govt.nz.
Alternatively please complete the International Document Request Form and email it through to firstname.lastname@example.org.
Medical and travel insurance
All International students enrolling with Waikato Institute of Technology (Wintec) (including group students) MUST have appropriate and current medical and travel insurance while in New Zealand. Your insurance must cover you from the beginning of your studies until at least the expiry date of your student visa. This is a New Zealand Government requirement as outlined in the Code of Practice for the Pastoral Care of International Students and under Immigration New Zealand policy.
You will be automatically enrolled into the Wintec insurance scheme and a policy charge will be added to your tuition fees invoice at your enrolment. Details of the Wintec insurance scheme may be found here . Students who have opted to purchase an alternative approved policy will have this charge removed when you have presented your policy to Wintec at the Student Enrolment and Information Centre.
Meet the team
Senior management team
International Student Services Manager
International Business Development Director
Student Support team
International Student Services Advisor
International Student Services Advisor
International Accommodation Advisor
Business Development team
Study Abroad, Scholarships, and Student Exchange
Market managers – student recruitment
International Market Director – Korea, Japan, South America, Africa, Russia, Indonesia, Pacific, and New Zealand onshore
International Market Manager – South Asia: India, Nepal, Sri Lanka, and Bangladesh
International Market Manager – Philippines, Thailand, Vietnam, and Cambodia
From the moment you arrive in New Zealand, our dedicated International Centre team is here to provide all the help and support you need. At Wintec, you will not be just another student at a tertiary institute, you will be an important part of a lively community learning with and about each other.
We can help you with your accommodation needs, getting you settled into your studies, emergency assistance and pastoral care.
We also organise events and activities throughout the year to make you feel at home and celebrate your cultural diversity.
|Girish Nair||International Director|
|Market Managers - Student Recruitment|
|Edward Park||International Market Director - Korea, Japan, South America, Africa, Russia, Indonesia, Pacific, and NZ onshore|
|Graeme Rennie||International Market Manager – Philippines, Thailand, Vietnam, and Cambodia|
|Balraj Sharma||International Market Manager – South Asia: India, Nepal, Sri Lanka, and Bangladesh|
|Other Areas||For China, Taiwan, and Hong Kong, please contact Tony O'Brien from the Business Development team|
|Karen Kemsley||International Student Services Manager|
|Unmesha Veetil||International Student Services Advisor|
|Susan Ye||International Student Services Advisor|
|Sally McGill||Senior International Student Accommodation Advisor|
|Tony O'Brien||International Business Development Director|
|Aubrey Medwid||Study Abroad, Scholarships, and Student Exchange|